Field Trip Budget Planner
Plan every cost of a school trip and find the exact amount to collect from each student. Add transport, tickets, food and guide fees, then adjust the safety buffer to see the final rounded amount.
Total trip cost
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Per-student contribution
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Amount to collect (rounded)
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Cost breakdown
| Item | Amount | Share of total |
|---|
How to use
- Enter the number of students and how many teachers travel free or pay.
- Add each cost item: transport, tickets, food, guide fees and any other cost.
- Move the contingency slider to add a safety buffer; the per-student amount and rounded collection figure update instantly.
Note: The per-student contribution is (total costs + buffer) divided by paying participants. This is an estimate — confirm actual vendor prices before collecting money.
Tips
- Round the collection amount up to the nearest 50 so small dropouts do not break the budget.
- Get written quotes for transport and tickets; prices change fast in peak season.
- Keep 5 to 10 percent buffer — a single absent student should not cause a shortfall.