School Event Budget Planner
Organizing a school function, sports day, or annual dinner? Enter your event details and expense items below. The planner keeps live totals, shows per-student cost, compares budget against actual spending, and breaks costs down by category.
Event Details
Optional overall cap. The planner warns you when planned spending crosses it.
Expense Items
Add each cost as a row. Budget is what you plan to spend, Actual is what you really paid. Both update the totals live.
| Category | Description | Budget | Actual |
|---|
Budget Summary
Add expense items to see the summary.
Total Budgeted
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Total Actual Spent
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Remaining (Budget − Actual)
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Cost Per Student (Budget)
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Cost Per Student (Actual)
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Expense Items
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Category Breakdown
Subtotals per category. Purple bars show budgeted amounts, blue bars show actual spending.
Save and Print
How to use
- Type the event name, date, expected attendees, and an optional overall budget limit.
- Add expense items: pick a category, write a short description, then enter the budgeted and actual amounts.
- Watch the live summary: totals, remaining balance, and per-student cost update as you type.
- Use the category breakdown to see which parts of the event cost the most.
- Press Save Plan to keep it on this device, or Print Summary for a paper copy for the school office.
Note
This is a planning aid for school events. It works with any currency; amounts are shown as plain numbers. Double-check totals against actual receipts before settling the accounts.